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Barn Preservation meeting Nov. 6

SoVaNow.com / October 30, 2013
The Halifax County Barn Preservation meeting will be held for all interested parties on Wednesday, Nov. 6, from 6-8 p.m. at the South Boston-Halifax County Visitors Center.

The Tobacco Barn Preservation Mini-Grant Fund will allow property owners the opportunity to apply for small grants for the structural stabilization and exterior rehabilitation of historic tobacco barns in a manner authentic with the original architectural style and currently accepted historic preservations best practices.

Process

Three grant workshops one in each county. The one in Halifax County will be held Wednesday, Nov. 6, from 6-8 p.m. at the Visitors Center in South Boston.

Applications submitted by Jan. 15.

Applications are reviewed, assessed, and ranked according to likelihood of successful completion within parameters of the program.

Staff visits barns to verify application and program eligibility.

With input from the selection committee, final applications are approved.

Contracts awarded to pre-approved contractors.

After the repair work is completed, members from the three local historical societies will visit all grant recipients to ensure that Mini-Grant funding was utilized appropriately.

Eligible properties

The barn must be located within Halifax County, Pittsylvania County in Virginia or Caswell County, N.C.

The barns must be tobacco curing or “pack” barns or other barns that are proven to have served in some capacity during the processing of tobacco leaves for market.

The barn must be 50 years, or of historical and/or architectural significance.

The barn must be in need of repair but must also be able to be repaired within the bounds of three repairs categories and their maximum funding caps. The grant funds will be spent on barns that possess enough integrity so that any work undertaken can be completed in a quality manner.

Grant Conditions

Grants will be given for exterior improvements only (roof, foundation, logs or siding repair or replacement.

Improvements must be authentic to the style and period of the structure and compatible with current historic preservation standards.

Any materials obtained through the Tobacco Barn Preservation Mini-Grant Fund must remain with the property if it is transferred or sold. Grant money must be paid back if the property is sold within two years of receiving the grant.

Work must be completed within 90 days of approval of the application, unless otherwise indicated by the awarding selection committee. If repairs are anticipated to take longer than 90 days, the applicant should specify the needed time extension in the application; requests for extensions beyond the 90 days must be made in writing and are subject to approval by the selection committee.

Preservation Virginia staff will be allowed to visit the site for review, documentation, and feedback for a period of 24 months.

The barn owner agrees to allow appropriate publicity about the improvements, including photographs of the work. The work and images may be featured on the Preservation Virginia’s and JTI’s websites, external newsletters, or social media outlets.

The homeowner must be willing to display a contractor sign while the work is under way and to install a plaque on the barn upon completion stating that funding was received form JTI through the Preservation Virginia Tobacco Barn Project.

Ranking Criteria

Preservation Virginia staff will review and rank each application that is received. The criteria listed below will be used to rank each application. The highest ranked applications that existing grant funds can cover will be taken to the committee for final approval.

The relative historical and cultural significance of the barn or site.

The urgency of need for repair work.

Benefits to the community (barn is visible from the public right of way or used for public or official purposes.

The owners’ plans for long term preservation of the barn or historic property.

The extent to which the barn contributes tot he geographical distribution of fund across the three counties.

Project Approved 
Contractors

The program will utilize licensed, bonded, and insured contractors that are pre-approved by Preservation Virginia and JTI to undertake all barn repairs. Barn owners who are eligible for grant funds will be able to select which contractor from the pre-approved list that they want to do the work.

The ability to adhere to current historic preservation standards, including accepted techniques and materials is a main determinant for inclusion ont he approved contractor list. Similarly, review of similar projects they have undertaken and an agreement to adhere to the estimating and payment terms of the contracts will be necessary for inclusion on the list.

Project Timeline

The first year pilot program’s schedule is outlined below. The results of the first year pilot program will be reported to JTI with subsequent grant cycles to follow upon approval. Applications will be due no later than Jan. 15. Application rankings will be completed by Feb. 15. Staff will visit top ranked barns between Feb. 16 and March 1, to ensure complatibility with grant guidelines. The grant review committee will meet on March 30, to approve final selections. Grant recipients will be announced on April 1. Preservation Virginia will hold three barn repair and preservation workshops (one in each county) between April 1 and Sept. 1, and barn owners will complete repairs during this period.



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